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INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
POST GRADUATE PROGRAMME OFFICE

TENDER NOTICE

November 14, 2016

Quotations are invited in sealed envelop from Book Suppliers for supply of books titled (1)“Creativity” by George Gamez, Jaico Publication and (2)“Talent is Never Enough” by John Maxwell, Pearson Power Publication for Term-VI course on “Creative Excellence in Management : Insights from Indian Ethos”.

The details like List Price of the book, Percentage of discount, Net Price of the book and Expected date of delivery from date of closing of this tender are required while submitting the quotation of the book.

Please note that the Quotation should be signed by an authorized signatory of the vendor with full name, status and signature along with the official seal of the firm and addressed to the Chairperson (PGP), IIM Calcutta. Name of the titled book should be mentioned on the envelope.

The Books should be delivered at free of freight charges at the Institute preferably during working hours and the Vendors will have to compulsorily submit chalan bearing details of the book at the time of the delivery. Penalty will be imposed for failure of delivery on time. The excess copy of the above book will have to be taken back from the Institute.

Quotations are to be submitted to the PGP Office by December 05, 2016 before 3.00 P.M.

(Sanjib Chakraborty)     
Programme Executive-PGP

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
POST GRADUATE PROGRAMME OFFICE

TENDER NOTICE

November 14, 2016

Quotations are invited in sealed envelop from Book Suppliers for supply of book titled “Globalization and its Discontents” by Joseph Stiglitz, Penguin India, (2012) for Term-VI course on “Global Political Economy of the 21st Century”.

The details like List Price of the book, Percentage of discount, Net Price of the book and Expected date of delivery from date of closing of this tender are required while submitting the quotation of the book.

Please note that the Quotation should be signed by an authorized signatory of the vendor with full name, status and signature along with the official seal of the firm and addressed to the Chairperson (PGP), IIM Calcutta. Name of the titled book should be mentioned on the envelope.

The Books should be delivered at free of freight charges at the Institute preferably during working hours and the Vendors will have to compulsorily submit chalan bearing details of the book at the time of the delivery. Penalty will be imposed for failure of delivery on time. The excess copy of the above book will have to be taken back from the Institute.

Quotations are to be submitted to the PGP Office by December 05, 2016 before 3.00 P.M.

(Sanjib Chakraborty)     
Programme Executive-PGP

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
POST GRADUATE PROGRAMME OFFICE

TENDER NOTICE

November 09, 2016

Quotations are invited in sealed envelop from Book Suppliers for supply of books titled (1)“Economics of Strategy” by Besanko, Dranove, Shanley and Schaefer, Wiley Student edition and (2)“Introduction to Industrial Organization” by Luis Cabral, The MIT Press for Term-VI course on “The Economics of Business Policy”.

The details like List Price of the book, Percentage of discount, Net Price of the book and Expected date of delivery from date of closing of this tender are required while submitting the quotation of the book.

Please note that the Quotation should be signed by an authorized signatory of the vendor with full name, status and signature along with the official seal of the firm and addressed to the Chairperson (PGP), IIM Calcutta. Name of the titled book should be mentioned on the envelope.

The Books should be delivered at free of freight charges at the Institute preferably during working hours and the Vendors will have to compulsorily submit chalan bearing details of the book at the time of the delivery. Penalty will be imposed for failure of delivery on time. The excess copy of the above book will have to be taken back from the Institute.

Quotations are to be submitted to the PGP Office by November 29, 2016 before 3.00 P.M.

(Sanjib Chakraborty)     
Programme Executive-PGP

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
POST GRADUATE PROGRAMME OFFICE

TENDER NOTICE

November 09, 2016

Quotations are invited in sealed envelop from Book Suppliers for supply of book titled “Technology Ventures: From Idea to Enterprise” by Thomas H. Byers, Stanford Univ, Richard C. Dorf, Univ of California Davis, Andrew J. Nelson, Univ of Oregon, Tata McGraw Hill for Term-VI course on “Creating and Managing Innovative ICT Startups”.

The details like List Price of the book, Percentage of discount, Net Price of the book and Expected date of delivery from date of closing of this tender are required while submitting the quotation of the book.

Please note that the Quotation should be signed by an authorized signatory of the vendor with full name, status and signature along with the official seal of the firm and addressed to the Chairperson (PGP), IIM Calcutta. Name of the titled book should be mentioned on the envelope.

The Books should be delivered at free of freight charges at the Institute preferably during working hours and the Vendors will have to compulsorily submit chalan bearing details of the book at the time of the delivery. Penalty will be imposed for failure of delivery on time. The excess copy of the above book will have to be taken back from the Institute.

Quotations are to be submitted to the PGP Office by November 29, 2016 before 3.00 P.M.

(Sanjib Chakraborty)     
Programme Executive-PGP

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
POST GRADUATE PROGRAMME OFFICE

TENDER NOTICE

November 09, 2016

Quotations are invited in sealed envelop from Book Suppliers for supply of book titled “Business to Business Marketing Management: A Global Perspective” by Alan Zimmerman (Author), Jim Blythe (Author), Latest Edition, Routledge for Term-VI course on “B2B Marketing”.

The details like List Price of the book, Percentage of discount, Net Price of the book and Expected date of delivery from date of closing of this tender are required while submitting the quotation of the book.

Please note that the Quotation should be signed by an authorized signatory of the vendor with full name, status and signature along with the official seal of the firm and addressed to the Chairperson (PGP), IIM Calcutta. Name of the titled book should be mentioned on the envelope.

The Books should be delivered at free of freight charges at the Institute preferably during working hours and the Vendors will have to compulsorily submit chalan bearing details of the book at the time of the delivery. Penalty will be imposed for failure of delivery on time. The excess copy of the above book will have to be taken back from the Institute.

Quotations are to be submitted to the PGP Office by November 29, 2016 before 3.00 P.M.

(Sanjib Chakraborty)     
Programme Executive-PGP

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
POST GRADUATE PROGRAMME OFFICE

TENDER NOTICE

November 09, 2016

Quotations are invited in sealed envelop from Book Suppliers for supply of book titled “Development Economics" by Debraj Ray, Oxford University Press for Term-VI course on “Economics of Development”.

The details like List Price of the book, Percentage of discount, Net Price of the book and Expected date of delivery from date of closing of this tender are required while submitting the quotation of the book.

Please note that the Quotation should be signed by an authorized signatory of the vendor with full name, status and signature along with the official seal of the firm and addressed to the Chairperson (PGP), IIM Calcutta. Name of the titled book should be mentioned on the envelope.

The Books should be delivered at free of freight charges at the Institute preferably during working hours and the Vendors will have to compulsorily submit chalan bearing details of the book at the time of the delivery. Penalty will be imposed for failure of delivery on time. The excess copy of the above book will have to be taken back from the Institute.

Quotations are to be submitted to the PGP Office by November 29, 2016 before 3.00 P.M.

(Sanjib Chakraborty)     
Programme Executive-PGP

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
POST GRADUATE PROGRAMME OFFICE

TENDER NOTICE

November 07, 2016

Quotations are invited in sealed envelop from Book Suppliers for supply of book titled “Corporate Finance” by Ross, Randolph, Jaffe & Kakani, 10th Edition (Special Indian Edition), Tata McGraw Hill, New Delhi, 2014 for Term-III course "Corporate Finance ".

The details like List Price of the book, Percentage of discount, Net Price of the book and Expected date of delivery from date of closing of this tender are required while submitting the quotation of the book.

Please note that the Quotation should be signed by an authorized signatory of the vendor with full name, status and signature along with the official seal of the firm and addressed to the Chairperson (PGP), IIM Calcutta. Name of the titled book should be mentioned on the envelope.

The Books should be delivered at free of freight charges at the Institute preferably during working hours and the Vendors will have to compulsorily submit chalan bearing details of the book at the time of the delivery. Penalty will be imposed for failure of delivery on time. The excess copy of the above book will have to be taken back from the Institute.

Quotations are to be submitted to the PGP Office by November 27, 2016 before 3.00 P.M.

(Sanjib Chakraborty)     
Programme Executive-PGP

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
POST GRADUATE PROGRAMME OFFICE

TENDER NOTICE

November 03, 2016

Quotations are invited in sealed envelop from Book Suppliers for supply of books titled (1)“International Economics: Theory and Policy” (Pearson Series in Economics) 10th Edition or the latest available edition and (2)“International Trade and India” by Parthapratim Pal, (Oxford India Short Introductions Series) for Term-VI course on “International Economics”.

The details like List Price of the book, Percentage of discount, Net Price of the book and Expected date of delivery from date of closing of this tender are required while submitting the quotation of the book.

Please note that the Quotation should be signed by an authorized signatory of the vendor with full name, status and signature along with the official seal of the firm and addressed to the Chairperson (PGP), IIM Calcutta. Name of the titled book should be mentioned on the envelope.

The Books should be delivered at free of freight charges at the Institute preferably during working hours and the Vendors will have to compulsorily submit chalan bearing details of the book at the time of the delivery. Penalty will be imposed for failure of delivery on time. The excess copy of the above book will have to be taken back from the Institute.

Quotations are to be submitted to the PGP Office by November 23, 2016 before 3.00 P.M.

(Sanjib Chakraborty)     
Programme Executive-PGP

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
POST GRADUATE PROGRAMME OFFICE

TENDER NOTICE

November 03, 2016

Quotations are invited in sealed envelop from Book Suppliers for supply of books titled (1)“The Joy of Achievement: Conversations with J. R. D. Tata” by R. M. Lala, Penguin Books India Pvt. Ltd., ISBN: 9780140250640, (2)“Tughlaq” by GirishKarnad, Oxford University Press, ISBN: 9780198077138, (3)“All My Sons” by Arthur Miller, Oxford University Press, ISBN: 978-0-19-560307-1, (3)“At the Helm: A Memoir” by V Krishnamurthy, Collins Business, ISBN: 978-9350298596 and (5)“The Professional” by SubrotoBagchi, Penguin Books India Pvt. Ltd., ISBN: 9780670082957 for Term-VI course on “Organisational Leadership: Inspiration, Dilemmas and Action”.

The details like List Price of the book, Percentage of discount, Net Price of the book and Expected date of delivery from date of closing of this tender are required while submitting the quotation of the book.

Please note that the Quotation should be signed by an authorized signatory of the vendor with full name, status and signature along with the official seal of the firm and addressed to the Chairperson (PGP), IIM Calcutta. Name of the titled book should be mentioned on the envelope.

The Books should be delivered at free of freight charges at the Institute preferably during working hours and the Vendors will have to compulsorily submit chalan bearing details of the book at the time of the delivery. Penalty will be imposed for failure of delivery on time. The excess copy of the above book will have to be taken back from the Institute.

Quotations are to be submitted to the PGP Office by November 23, 2016 before 3.00 P.M.

(Sanjib Chakraborty)     
Programme Executive-PGP

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
POST GRADUATE PROGRAMME OFFICE

TENDER NOTICE

November 02, 2016

Quotations are invited in sealed envelop from Book Suppliers for supply of book titled “Operations and Supply Chain Management” by Chase, Shankar, Jacobs, 14th Edition, McGraw Hill for Term-III course on “Production & Operations Management”.

The details like List Price of the book, Percentage of discount, Net Price of the book and Expected date of delivery from date of closing of this tender are required while submitting the quotation of the book.

Please note that the Quotation should be signed by an authorized signatory of the vendor with full name, status and signature along with the official seal of the firm and addressed to the Chairperson (PGP), IIM Calcutta. Name of the titled book should be mentioned on the envelope.

The Books should be delivered at free of freight charges at the Institute preferably during working hours and the Vendors will have to compulsorily submit chalan bearing details of the book at the time of the delivery. Penalty will be imposed for failure of delivery on time. The excess copy of the above book will have to be taken back from the Institute.

Quotations are to be submitted to the PGP Office by November 22, 2016 before 3.00 P.M.

(Sanjib Chakraborty)     
Programme Executive-PGP

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
POST GRADUATE PROGRAMME OFFICE

TENDER NOTICE

November 02, 2016

Quotations are invited in sealed envelop from Book Suppliers for supply of book titled “Contemporary Strategy Analysis” by Grant, Robert 8th Edition, Wiley Publications, 'Text & Cases’ for Term-III course "Strategic Management".

The details like List Price of the book, Percentage of discount, Net Price of the book and Expected date of delivery from date of closing of this tender are required while submitting the quotation of the book.

Please note that the Quotation should be signed by an authorized signatory of the vendor with full name, status and signature along with the official seal of the firm and addressed to the Chairperson (PGP), IIM Calcutta. Name of the titled book should be mentioned on the envelope.

The Books should be delivered at free of freight charges at the Institute preferably during working hours and the Vendors will have to compulsorily submit chalan bearing details of the book at the time of the delivery. Penalty will be imposed for failure of delivery on time. The excess copy of the above book will have to be taken back from the Institute.

Quotations are to be submitted to the PGP Office by November 22, 2016 before 3.00 P.M.

(Sanjib Chakraborty)     
Programme Executive-PGP

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
POST GRADUATE PROGRAMME OFFICE

TENDER NOTICE

November 02, 2016

Quotations are invited in sealed envelop from Book Suppliers for supply of books titled (1)“Artificial Intelligence” by Russell and Norvig, Latest Edition and (2)“Artificial Intelligence” by M. Negnevitsky, Latest Edition for Term-VI course on “Business Applications of Intelligent Systems”.

The details like List Price of the book, Percentage of discount, Net Price of the book and Expected date of delivery from date of closing of this tender are required while submitting the quotation of the book.

Please note that the Quotation should be signed by an authorized signatory of the vendor with full name, status and signature along with the official seal of the firm and addressed to the Chairperson (PGP), IIM Calcutta. Name of the titled book should be mentioned on the envelope.

The Books should be delivered at free of freight charges at the Institute preferably during working hours and the Vendors will have to compulsorily submit chalan bearing details of the book at the time of the delivery. Penalty will be imposed for failure of delivery on time. The excess copy of the above book will have to be taken back from the Institute.

Quotations are to be submitted to the PGP Office by November 22, 2016 before 3.00 P.M.

(Sanjib Chakraborty)     
Programme Executive-PGP

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
POST GRADUATE PROGRAMME OFFICE

TENDER NOTICE

November 02, 2016

Quotations are invited in sealed envelop from Book Suppliers for supply of book titled “Global Political Economy” by John Ravenhill (2016), Fifth Edition (Oxford: Oxford University Press) for Term-VI course on “Global Political Economy of the 21st Century”.

The details like List Price of the book, Percentage of discount, Net Price of the book and Expected date of delivery from date of closing of this tender are required while submitting the quotation of the book.

Please note that the Quotation should be signed by an authorized signatory of the vendor with full name, status and signature along with the official seal of the firm and addressed to the Chairperson (PGP), IIM Calcutta. Name of the titled book should be mentioned on the envelope.

The Books should be delivered at free of freight charges at the Institute preferably during working hours and the Vendors will have to compulsorily submit chalan bearing details of the book at the time of the delivery. Penalty will be imposed for failure of delivery on time. The excess copy of the above book will have to be taken back from the Institute.

Quotations are to be submitted to the PGP Office by November 22, 2016 before 3.00 P.M.

(Sanjib Chakraborty)     
Programme Executive-PGP

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
POST GRADUATE PROGRAMME OFFICE

TENDER NOTICE

November 02, 2016

Quotations are invited in sealed envelop from Book Suppliers for supply of books titled (1)“International Marketing” by Sak Onkvisit and John J. Shaw, Latest Edition, Routledge Publisher (2) “Global Marketing” by Svend Hollensen Latest Edition, Pearson Publisher and (3)“International Marketing” by Cateora et all, Latest Edition, McGraw Hill for Term-VI course "International Marketing”.

The details like List Price of the book, Percentage of discount, Net Price of the book and Expected date of delivery from date of closing of this tender are required while submitting the quotation of the book.

Please note that the Quotation should be signed by an authorized signatory of the vendor with full name, status and signature along with the official seal of the firm and addressed to the Chairperson (PGP), IIM Calcutta. Name of the titled book should be mentioned on the envelope.

The Books should be delivered at free of freight charges at the Institute preferably during working hours and the Vendors will have to compulsorily submit chalan bearing details of the book at the time of the delivery. Penalty will be imposed for failure of delivery on time. The excess copy of the above book will have to be taken back from the Institute.

Quotations are to be submitted to the PGP Office by November 22, 2016 before 3.00 P.M.

(Sanjib Chakraborty)     
Programme Executive-PGP

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
POST GRADUATE PROGRAMME OFFICE

TENDER NOTICE

November 02, 2016

Quotations are invited in sealed envelop from Book Suppliers for supply of books titled (1)“The Case of the Bonsai Manager” by R. Gopalakrishnan, Published by: Penguin Portfolio (2)“Breakthrough Innovation” by Porus Munshi, Published by: Collin Business and (3)“Creativity” by Jurgen wolf, Published by: Pearson for Term-VI course "Creative Excellence in Management: Insights from Indian Ethos”.

The details like List Price of the book, Percentage of discount, Net Price of the book and Expected date of delivery from date of closing of this tender are required while submitting the quotation of the book.

Please note that the Quotation should be signed by an authorized signatory of the vendor with full name, status and signature along with the official seal of the firm and addressed to the Chairperson (PGP), IIM Calcutta. Name of the titled book should be mentioned on the envelope.

The Books should be delivered at free of freight charges at the Institute preferably during working hours and the Vendors will have to compulsorily submit chalan bearing details of the book at the time of the delivery. Penalty will be imposed for failure of delivery on time. The excess copy of the above book will have to be taken back from the Institute.

Quotations are to be submitted to the PGP Office by November 22, 2016 before 3.00 P.M.

(Sanjib Chakraborty)     
Programme Executive-PGP

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
Engineering Division
D. H. Road Joka

NOTICE INVITING TENDER

Sealed quotations are invited for the following work from the contractors as per particulars mentioned below. Quotations will be received by the Executive Engineer, IIMC as per time schedule mentioned hereunder. Rates are to be quoted on item rates basis.

Intending contractors are requested to procure tender documents as per time schedule. They should bring with them their valid PAN Card, STCC, VAT Registration number and other credentials, if any. If demanded, they will have to produce original of all documents.

The vender should give warranty of the material for at least 10 years from the date of completion.

Accepting authority reserves the right to cancel any or all the quotations without assigning any reason whatsoever.

(M. Patnaik)        
Asst. Engineer (Civil -I)

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
Diamond Harbour Road, Joka, D. H. Road, Kolkata – 700104
Telephone: (91) (33) 2467-8300-8306/8313

NOTICE INVITING TENDER

Subject: Procurement of 2(two) Nos. Snooker Tables for use of MDC Office

Sealed quotations are invited from reputed vendors/firms having experience and credentials for supply of below mentioned item. The last date for submission of the tender is 26th October, 2016 by 2.00 p.m. The Drop box is available in the room of Senior Administrative Officer (Purchase) in the ground floor of Administrative Building, east side. The quotation should be given on the basis of free delivery at our premises. Terms and conditions of contract, when the proposed purchase materializes, are set out on the reverse. Selected Vendor needs to deliver the item to the Management Development Centre of IIMC along with fixing and fitting within 3-6 weeks from the date of issuance of the Purchase Order. The vendors should mention the Delivery Schedule and Taxes & Duties to be charged. The quotation should be sent in the sealed envelope.

Terms and conditions:

1. Vendor is required to quote based on above specification.
2. No over writing or use of correction fluid will be accepted.
3. Offer rate must be quoted inclusive tax, delivery and other related charges.
4. Vendor has to submit the photocopy of latest Trade License, PAN Card and VAT Registration documents.
5. Institute reserves the right to accept/reject any or all tenders without assigning any reason thereof.

Senior Administrative Officer (Purchase)

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
Engineering Division
D. H. Road Joka

NOTICE INVITING TENDER

Indian Institute of Management Calcutta, Diamond Harbour Road, Joka, invites sealed item rates Tenders from the intending contractors having adequate experience and credentials for similar nature of work in Public Sector or in Industries in the standard format of the Institute. The detailed program and other information of tender are furnished below:

Intending contractors having adequate credential, experience, and excellent track record in the respective field and financial solvency are requested to apply for prequalification and purchase of tender documents in their letter head along with copies of credentials and other records regarding statutory compliances of their organization. IIM Calcutta reserves right to reject any or all application and tenders without assigning any reason thereof.

(Mahesh Patnaik)     
Assistant Engineer, IIMC

Indian Institute of Management Calcutta
Diamond Harbour Road, Joka, Kolkata – 700104

NIT/IIMC/CA/44/2016-17 dated October 7, 2016

Engagement of Chartered Accountant for Internal Audit

Offers are invited from eligible leading Kolkata based Chartered Accountant Firms which are registered, empanelled with C&AG and have a minimum annual turnover of Rs.400 lakhs per annum for the years 2014-15 and 2015- 16 for engagement as Internal Auditors of IIM Calcutta. Interested firms may submit their applications with all details within 15 days from the date of this advertisement to The Senior Administrative Officer (Purchase) at the above address.

SCOPE OF WORK

The scope of work is stated below:

1. INTRODUCTION
   While discharging audit function, the Internal Auditor would generally ensure the following:
   1. Compliance with Govt. rules and Internal Governance procedures wherever applicable.
   2. Effectiveness of internal control system
2. SCOPE OF WORK
   
   1. PRE-AUDIT
      Pre-audit of certain specified transactions on case to case basis restricted to compliance vis-à-vis processes and procedures.
      The following areas are to be covered by Internal Audit:
      1. Pre-audit of bidding process/selection of contractor for construction works (Capital) executed by the Engineering Department of IIMC.
      2. Pre-audit of bidding process/selection of contractor for maintenance works executed by the Engineering Department of IIMC (for values equal to or more than Rs.10 lakhs).
      3. Pre-audit of bidding process/selection of Contractor/Vendor for supply of computer/Computer peripherals/Equipment and materials, Accessories for networking (for values equal to or more than Rs.10 lakhs).
      4. Pre-audit of bidding process/selection of Contractor/Vendor for hiring of PC/Projector/Printers (for values equal to more than Rs.10 lakhs)
      5. Pre-audit of bidding process/selection of Contractor/Vendor for deployment of Resident Engineer in the Computer Centre for maintenance of equipment/LAW etc.
      6. Pre-audit of purchase process/selection of contractor/vendor, purchase order/selection of advertising agencies/empanelment of vendors (for values equal to more than Rs.10 lakhs)
      7. Pre-audit of payments to the employees leaving IIMC either on retirement (like Gratuity, Leave Salary, Commutation of Pension, etc., as and when applicable) or otherwise.
      Pre – Audit Report should be submitted within five days from the receipt of documents from the concerned department.
   2. TRANSACTION AUDIT AREAS – Quarterly Basis.
      It may be noted that the Institute uses Oracle Financial Module to record Finance transactions and prepare annual accounts. Hence, it is desirable that the bidders are conversant with Oracle Financial Module.
      The Institute maintains its accounts under two units:
      Unit I: Accounts Department (Central Accounts & Cash and Pay Roll)
      Unit II: Engineering Division
      Transaction audit should cover both the units. The items to be covered are given below:
      1. Scrutiny of Cash and Bank Book
      2. Scrutiny of General Ledger and Subsidiary Ledger
      3. Verification of Bank Reconciliation Statements (All Bank Accounts of IIMC)
      4. Physical verification of cash in hand and cheques in hand
      5. Verification of Service Tax Reconciliation
      6. Verification of TDS transactions
      7. Verification of investment of various funds (including Corpus and P.F.)
      8. Scrutiny of advances to suppliers, contractors, employees
      9. Checking of Bills of Contractors and Payment Vouchers
      10. Scrutiny of monthly salary/Pension Bill
      11. Scrutiny of recovery of PF, NPS, Income Tax, P. Tax, GLIS etc. from Salary Bill and payment to respective authority.
      12. Scrutiny of calculation and deduction of Income Tax from the Salary of the employees/from the Pension of the pensioners.
      13. Verification of Bill, Payment of Vouchers (Both Cash & Bank), Journal Vouchers and all Records maintained by Accounts Department.
      14. Checking of Payment vouchers with reference to Cheque Register (in case of payment by Cheque/Bank Draft etc.) and with reference to File/Register (in case of payment through RTGS/NEFT/Bank Transfer)
      15. 100% verification of payment of LTC Advance, LTC Claim Bill (after completion of LTC tour) according to the LTC Rules of G.O.I.
      16. 100% verification of payments to retired employees.
      17. Fees reconciliation for fees collected from the students of all courses conducted by IIMC from time to time.
      18. Verification of invoices raised by various department of IIMC.
   3. FINALISATION
      Audit of half-yearly and Annual Final Accounts and Provident Fund account before submission to the Board.
      
      • Audit of Half yearly Accounts.
      • Audit of Annual Accounts.
      • Audit of Provident Funds Accounts (Yearly)
   4. THRUST AREA AUDIT – To be covered over the year
      1. Academic Programme (PGP, PGPEX, PGPEX VLM, PGDBA & FP)
      2. CMDP (including LDP): Verification of Bills raised, receipt and amount receivable thereon.
      3. Library
      4. Purchase &, Stores and Transport
      5. Career Development and Placement): Verification of Bills raised, receipt and amount receivable thereon.
      6. Tender Process including selection of vendors
      7. Personnel Department/Retirement Benefits
3. AUDIT REPORT/CERTIFICATE
   Submission of
   
   1. Quarterly Internal Audit Report
   2. Audit/Review Report on Half Yearly Accounts
   3. Audit/Review Report on Yearly Accounts (including Provident Funds)
   4. Issue certificate in the Form no. 15CB relating to remittance in Foreign Currency as per the Income Tax Act, 1961. The certificate must be issued within two days on receipt of the documents. (Approximately 100 – 120 certificates to be issued per annum)

Application Details:

The applications should be submitted in a sealed envelope containing the following information/documents:

1. Name of the Firm
2. Full Address with contact number, website, email ID, etc. of the Firm.
3. Year of Registration and Number.
4. details with CAG (endorse the recent letter/documents issued by CAG relevant to the Financial Year 2016 - 2017).
5. Number of full time partners (FCA & ACA).
6. Number of qualified assistants.
7. Number of Semi-qualified Assistants/Audit Assistants (Honors Graduate/Post Graduate in Commerce)
8. Details of experience in the audit of large PSU/Govt. Dept. & autonomous bodies funded/controlled by Central/State Government (give details of audit conducted in the last 3 years).
9. Details of previous experience of Internal Audit provided by the Bidder to similar Govt. funded institutions in the last three financial years i.e. 2013-14 to 2015-16. Attach photocopies of letters of award/Agreement of the firms to whom similar services have been provided, along with complete contact details.
10. The annual turnover of the audit firm in last two financial years (FY 2014-15 & 2015-16) must be more than Rs.400 lakhs per annum. Audited Accounts for the financial years 2014-15 and 2015-16 along with the certified copies of Service Tax Returns for the financial years 2014-15 to 2015-16 are required to be submitted by the bidder. (Enclose the documents with the application)
11. Name, Contact no. of the Principal Partner.
12. Any other information.
13. Hard copy of the Bid document duly stamped and signed in each page by a partner.

NB:

1. Bidders will be requested to submit both the Technical and Financial Bid and all documents with the Application. The Technical Bid and Price Bid are to be submitted in two separately sealed envelopes distinctly marked accordingly.
2. Bidders will be requested to attach a Summary Sheet and an Index of all the documents required to be submitted.
3. Applications will be rejected if all information and/appropriate documents are not submitted.
4. The Director, IIMC reserves the right to accept or reject any or all applications without assigning any reasons thereof.

Additional Information to the Bidders

1. The Audit team should consist of one qualified Chartered Accountant with three years’ post qualification experience and three inter CA/M.Com assistants. Preference will be given to the bidders if the team consists of at least one staff having qualification of B.Com (Hons.)/M.Com. Two more assistants during finalisation of Half Yearly/Annual Accounts. Half yearly Accounts is generally conducted from the first week of November to the first week of December and Annual Accounts from the second week of May to the second week of June after the end of the financial year. Qualified Chartered Accountant will act as Team Leader and should visit the IIMC at least thrice in a week and five days in a week during finalisation of Half Yearly and Yearly accounts.
2. Normally the composition of audit team should not be changed. However, under certain circumstances beyond control of the Audit firm, if the same needs to be changed in any manner, it may be done after prior consultation with the Chief (Accounts & Finance) or Assistant- Finance & Accounts officer. The audit team members should carry Photo ID issued by the Audit Firm.
3. Partner of the firm, in charge of internal audit of IIMC, should be available at least one day in a month to guide the audit team and for discussion with the Management. Apart from this, he/she will be required to visit the IIMC office on a short notice for discussion on urgent matters with the Director/Advisor (Finance).
4. The audit team will conduct audit concurrently month to month basis, throughout the year, as per the scope of work enclosed.

Procedure for Selection

The details of the content and evaluation of your Technical Bids and Financial Bids is stated below:

1. TECHNICAL BID (40 points):
   Your technical bid should contain the following parameters:
   
   1. Years of experience in similar job;
   2. No. of staff to be deployed for the job:
      
      1. Team Leader:          Name               Qualification
      2. Others:                    Name               Qualification
   3. Years of experience of Internal Audit in Academic Institutions.
   4. Detail Work Plan (Submit in a separate sheet)
   PS: Please provide supporting evidence for point no. 1 & 3.
   The scoring for the Technical Bid would be 40.
2. FINANCIAL BID (60 points)
   1. The Scoring for L1 will be 60.
   2. Rest would be determined by the following formula: 60/Your Bid x Lowest Bid

Senior Administrative Officer (Purchase)

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
Diamond Harbour Road, Joka, Kolkata – 700104
Telephone: (91) (33) 2467-8300-8306/8313
Home Page: https://www.iimcal.ac.in

Tender No. NIT/IIMC/Carpet/40/2016-2017 dated September 26, 2016

Tender Form for

SUPPLY & FIXATION OF CARPET IN THE AUDITORIUM AT IIM CALCUTTA

Application Fee: Rs.500/-(Rupees Five Hundred only)

LAST DATE OF SUBMISSION: OCTOBER 3, 2016 BY 2:00 P.M.

OPENING DATE & TIME : OCTOBER 3, 2016 BY 2:15 P.M.

Notice Inviting Tender (NIT)

Sealed Tenders from experience and reputed Firms / Vendors are invited for “SUPPLY & FIXATION OF CARPET IN THE AUDITORIUM AT IIM CALCUTTA”.

The detailed Tender Document can be obtained from the Office of Senior Administrative Officer (Purchase), IIM Calcutta on payment of Rs. 500/-(Rupees Five Hundred only )(Non Refundable) by Demand Draft drawn in favour of “Indian Institute of Management Calcutta”, payable at Kolkata. The Tender from may also be downloaded from the Institute’s Website: www.iimcal.ac.in. In such case, the cost of Tender document of Rs.500/-(Rupees Five Hundred only) (Non Refundable) by Demand Draft must be submitted along with the bid.

Interested vendors may put bid document, complete in all respects along with Earnest Money Deposit (EMD) amounting to Rs.25,000/-(Rupees Twenty Five Thousand only) by Demand Draft and other requisite documents in the Tender Box kept in the Office of Senior Administrative Officer (Purchase) located in Administrative Building, East Side (Ground Floor), Indian institute of Management Calcutta, Joka, Kolkata-700104. Tender received without EMD will be rejected straightaway. The last date for submission of tender is October 3, 2016 by 2:00 P.M.

Tender will be opened by the Purchase Tender & Disposal Committee on October 3, 2016 at 2:15 P.M. in the presence of Tenderer or their authorized representative, if any. The tenders which are not supported with required documents will be summarily rejected.

In case the last date of receiving / opening of the tenders coincide with a holiday, then the next working day shall be receiving /opening date.

IIM Calcutta reserves date of accept/reject any or all tenders without assigning any reason thereof or may relax the criterion as per requirement.

General Terms & Conditions

1. Earnest Money Deposit: The bid should be accomplished with an EMD of Rs. 25,000/-(Rupees twenty five thousand only) in the form of DD in favour of Indian Institute of Management Calcutta and payable at Kolkata. The EMD of selected bidder will be kept as performance Security Deposit till completion of the work. EMD of rest bidders will be released within 30(thirty) working days from the opening of the bid without any interest.
2. Payment of Bills: The selected Vendor will raise their bill along with all relevant documents against the work duly certified by the concerned department.
3. Penalty: For any unsatisfactory / incomplete work, a suitable deduction from the bill will be made as penalty.
4. Signatures: Each page of the tender shall be signed & sealed by a person having necessary authority to do so.
5. Completion of Work: 3(three) weeks from the date of issuance of Work Order.
6. Opening of Financial Bid: The vendors who will qualify the commercial criteria, their Financial Bids will be opened only.

Instruction to Applicants:

1. The Firms / Vendors are requested to see the approved sample from the office of SAO (Purchase) before submitting the bids. Further they need to submit a sample of carpet (Size: 1’ X 1’) as per approved specification along with the bid. No other similar sample specification will be accepted.
2. If the space in the format is insufficient for furnishing full details, such information may be given in separate sheets.
3. Applicants are required to furnish information against each item of the application. In case, certain item is not applicable, please write NA. Application containing incorrect and or inadequate information is liable to be rejected.
4. For any further clarification, the applicant may contact Sr. Administrative Officer (Purchase), IIMC; Phone no. 24678300-05 Extn. 202.

In case of any information furnished by the applicant is found to be incorrect at a later stage, the Firm / Vendor is liable to be debarred from tendering / taking up any future work in the IIMC. IIM CALCUTTA reserves the right to verify the particulars furnished by the applicant independently, and also reserves the right to reject any or all applications without assigning any reason thereof.

Tenders are to be submitted in 2 (two) separate envelopes. Envelope-1 super-scribing ‘APPLICATION FEE (Rs.500/-) & EMD (Rs.25000/-)’ in the form of Demand Draft drawn in favour of Indian Institute of Management Calcutta and payable at Kolkata along with the tender document duly filled-in, signed & sealed in all pages. Envelope - 2 super scribing ‘FINANCIAL BID’ should contain Financial Bid in the specified format in Annexure – IV duly filled-in. The above two envelopes are to be put in a bigger envelope super-scribing as "NIT/IIMC/Carpets/40/2016-17 dated September 26, 2016 relating to Supply & Fixation of Carpet in the Auditorium at IIM Calcutta" addressed to Senior Administrative Officer (Purchase) IIMC, Joka, Kolkata 700104.

Senior Administrative Officer (Purchase)
Indian Institute of Management Calcutta

Click here to download the Application Form